Program Booking Form

School and Program

 

 

 

 

 

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Student Details

 

 

 

Parent details

 

 

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Mother's details

 

Guardian's details

 

Mother's details

 

Father's details

 

Guardian's details

 

Guardian's details

 

Father's details

 

Mother's details

 

Nominee details

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Address & Documentation

 

 

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Medical Details

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Emergency Contact

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Terms and Conditions

Please read the Terms and Conditions carefully.

Planet Explorer Pvt. Ltd, referred as ‘Explorars’, has registered office at 602, DLF City Court, Sikanderpur, Gurugram, 122002. By signing this Explorars Program Booking Form, I undertake that I have carefully read, understood and agreed to the following:

  1. 1. I have read and agreed to terms & conditions as detailed on our website www.explorars.com.

  2. 2. I understand that Explorars hold the right to reject my application.

  3. 3. I understand that Explorars holds the right to make any changes in the program itinerary and transportation arrangements, including airline and train reservations. In the event of such changes, refund, if any will be in accordance with the booking & cancellation conditions as detailed on Explorars website www.explorars.com/program-terms-conditions.htm

  4. *4. Cancellation Policy:

    Terms, Conditions and Cancellation Policy mentioned in the school circular will supersede the below mentioned policy.

  5. Standard Cancellation Policy:
    The cancellation policy will apply when the participant cancels on his/her own accord, or is refused Visa by the Embassy, and if the minimum number of paid participant strength agreed is not met. In case the participant cancels, the cancellation is effective only when received in writing by Explorars from the person signing the Booking form. The policy is effective in relation to the date of program departure. The applicable refund will be made within 30 days of the cancellation date. Period before scheduled departure within which cancellation Amount of cancellation charge per paying participant: is acknowledged by Explorars in writing:

      Period before scheduled departure within which cancellation is
      acknowledged by Explorars in writing
      

      Amount of cancellation charge per paying participant:
      

      90 or more days
      

      Non-refundable portion of the enrolment fee paid at the time of
      signing the PBF or 25% of the program fees, whichever is higher
      

      Between 89-30 days
      

      50% of the total program fees
      

      Between 29-0 days
      

      100% program fees
      
    If any cancellation reduces the number of paying participants below the minimum number required for a particular program price (including free places), the invoice would be adjusted accordingly for all remaining group participants. Cancellation on part of Explorars
  6. a) Explorars holds the right to cancel a program when the minimum number of paying participants required to run a program are not met by merging mutually agreeing schools. b) Whilst Explorars always endeavours to operate the program as confirmed, nevertheless, because of changing circumstances, it reserves the right to make alterations both before and after a confirmed booking. If for any reason the details of your program have to be changed before departure, Explorars will inform you as early as possible. If a participant's final payment is delayed beyond the due date he will not be eligible for compensation payment and the Company will invoke conditions as per the cancellation policy above (for more details refer to www.explorars.com/program- terms-conditions.html

  7. 4. I understand that if I am unable to secure a valid passport, the refund entitled to me (if any) will be based on Explorars Cancellation Policy. I will ensure that the passport is valid for at least 6 months after completion date of the program.

  8. 5. a) I understand that obtaining destination and transit visa(s) is solely my responsibility. I may seek Explorars assistance in procuring such visa(s) from the relevant embassy but I clearly understand that the issuance of visa(s) is at the discretion of the relevant embassy and beyond Explorars control. Explorars' Cancellation Policy will apply if my ward’s visa(s) application is rejected by the concerned embassy

  1. 5. b) My ward already has the required visa(s) for transit and destination country however, ensuring validity of visa(s) for purpose of this travel is solely my responsibility. Explorars' Cancellation Policy will apply if my ward is either refused boarding by the airline, or repatriated from the transit or destination country.

  2. 6. I am aware that while on an Explorars program, my ward is not allowed to visit any friends and relatives and that I am obligated for my ward's return to India on the return flight booked by Explorars for this specific program.

  3. 7. My ward will be with the program group at all times. Explorars will not be in a position to hold responsibility or liability for my ward's absence from the group or the tour at any given time during the program.

  4. 8. I understand that any personal expenses (phone calls, beverages, incidental expenses, hotel services etc) that my ward incurs while on an Explorars program shall be borne entirely by me. In case of any damages caused by my ward to public or private property (airline, hotel, coach, train, ferry or any other such property, I will hold full responsibility and will be liable to pay for the damage claims.

  5. 9. My ward shall follow the rules and regulation set by Explorars for its program. My ward will also follow the instructions of the accompanying Group Leader, school teachers and the Explorars Program Director. I understand that my ward's failure to comply with them may result in my ward's expulsion from the program, following which I will not be entitled to any refund and my ward will be sent home at my own expense.

  6. 10. My ward shall strictly abide by the laws and regulations of India and the countries he/she visits during the program with Explorars. This includes without reservation, laws and regulation related to alcohol, tobacco and drugs. I understand that drugs, tobacco and alcohol are strictly prohibited on an Explorars program. I understand that by not adhering to such laws and regulations, even unintentionally, my ward will be sent home at my own expense.

  7. 11. If my ward falls sick or is injured, the Program Director or, accompanying teacher(s)may take any and all action necessary for my ward's safety and well-being. This includes securing medical treatment at all costs and arranging transportation to my home destination.

  8. 12. The insurance policy includes coverage for personal and medical emergencies, so long as the reimbursement value is within the amount stipulated in the policy. Should one of the scenarios covered under the insurance befall my ward, I accept that I will bear all related expenses that occur during the program. However, a claim may be made for such expenses following the program and Explorars will help facilitate the claim process. In case that the expenses are not covered by the insurance policy, I accept that I will bear all expenses and cannot make claims related to it.

  9. 13. I release, indemnify or hold harmless Explorars and its affiliates (which term shall include all companies which directly or indirectly own or control Explorars and/ or are owned or controlled by Explorars, as well as any other company which is in any other company which is in any other way associated with, or affiliated to Explorars, regardless of in which country the company in question is registered, and their respective directors, officers or employees and agents) from any and all claims arising from or in connection with any personal injury, bodily injury, mental anguish, emotional distress, physical property or any other damage whatsoever that my ward has suffered, or may suffer, while on an Explorars program.

  10. 14. This declaration made by me is governed entirely by the laws of India. In the event of any dispute arising with regards to my ward's participation in an Explorars program, or any claim, dispute or proceeding, which in contract, tort or otherwise at law or in equity should arise between me and Explorars and/or its affiliates, whether or not related to this declaration. I submit and consent to the exclusive jurisdiction and venue of the courts of Delhi.

  11. 15. Explorars has my permission to use or publish any photographs or film in which my ward may appear, or use any comments or quotes made by me/ my ward during the program. Explorars may also use my contact information to inform me of its future programs, programmers, etc

I hereby agree and wish to apply for the educational travel program being offered by Explorars (the term “Explorars” refers to Explorars FZ LLC, Explorars Middle East DMCC, and any other entity registered by Explorars International Ltd.)

  1. 1. I have read and agree to the terms & conditions detailed on Explorars website: www.explorars.com/program-terms-conditions.html.
  2. 2. I understand that Explorars holds the right reject my application.
  3. 3. I understand that Explorars holds the right to make any changes in the program including transportation arrangements, such as airline reservations. In the event of such changes, refund, if any will be in accordance with the booking and cancellation conditions detailed below and on Explorars website: www.explorars.com/program-terms-conditions.html
  4. 4. I understand that the current program price does not include VAT and that programs starting after 31st Dec 2017 will be levied with applicable VAT. I agree to receiving communication on applicable VAT as and when made available by the UAE government.
  5. Cancellation Policy:
    1. 1. The cancellation policy will apply when the participant cancels on his/her own accord, or is refused Visa by the Embassy/Consulate, and if the minimum number of paid participant strength agreed is not met.
    2. 2. The cancellation is effective only when received in writing by Explorars from the person signing the Booking form. The policy is effective in relation to the date of program departure.
    3. 3. The applicable refund will be made within 30 days of the cancellation date.

      Period before scheduled departure within which cancellation is
      acknowledged by Explorars in writing
      

      Amount of cancellation charge per paying participant:
      

      90 or more days
      

      Non-refundable portion of the enrolment fee paid at the time of
      signing the PBF or 25% of the program fees, whichever is higher
      

      Between 89-30 days
      

      50% of the total program fees
      

      Between 29-0 days
      

      100% program fees
      
    * Period within which cancellation is acknowledged by Explorars in writing
    ** Fee paid at the time of signing the program booking form
  6. 4. If any cancellation reduces the number of paying participants below the minimum number required for a particular program price (including free places), the invoice would be adjusted accordingly for all remaining group participants.
  7. CANCELLATION ON THE PART OF EXPLORARS

    5. Explorars holds the right to cancel a program when the minimum number of paying participants required to run a program are not met by merging mutually agreeing schools.

  8. 6. Whilst Explorars always endeavours to operate the program as confirmed, nevertheless, because of changing circumstances, it reserves the right to make alterations both before and after a confirmed booking. If for any reason the details of your program have to be changed before departure, Explorars will inform you as early as possible.
  9. 7. If a participant’s final payment is delayed beyond the due date s/he will not be eligible to participate in the program and the Company will invoke conditions as per the cancellation policy above (for more details refer to www.explorars.com/ program-terms-conditions.html).
  10. 8. I understand that if I am unable to secure a valid passport for my child, the refund (if any) entitled to me will be based on Explorars Cancellation Policy. I will ensure that my child’s passport is valid for at least 6 months after the completion date of the program.
  1. 9. As part of visa process, I understand that it is my sole responsibility to:
    1. i. Identify visa requirements for my child (including but not limited to transit visas for airport transfers) and obtain such visas
    2. ii. Ensure the continued validity of new and formerly issued visas throughout the travel period
    3. iii. Ensure that my child carries the required visa or residency permit for re-entry into UAE
    I agree that Explorars Cancellation Policy will apply in case of any cancellation arising due to my child failing to obtain the correct visa or being refused travel.
  2. 10. I am aware that while on an Explorars program my child is not allowed to visit any friends and relatives, and that I am obligated for my child’s return to the city of origin on the return flight booked by Explorars for this specific program.
  3. 11. It is my child’s responsibility to ensure that s/he will be with the Explorars group at all times.
  4. 12. I understand that any personal expenses (phone calls, beverages, incidental expenses, hotel services etc.) that my child incurs while on an Explorars program shall be borne entirely by me. In case of any damages caused by my child to public or private property (airline, hotel, coach, train, ferry or any other such property), I will hold full responsibility and will be liable to pay for the damage claims.
  5. 13. My child shall follow the rules and regulations set by Explorars for this program. My child will also follow instructions given by the Explorars Program Director and accompanying school teacher(s). I understand that my child’s failure to comply with the rules and instructions may result in my child’s expulsion from the program, following which I will not be entitled to any refund and my child will be sent home at my own expense.
  6. 14. My child shall strictly abide by the laws and regulations of the country of origin and the countries s/he visits during the program with Explorars. This includes, without reservation, laws and regulations related to alcohol, tobacco and drugs. I understand that alcohol, tobacco and drugs are strictly prohibited on an Explorars program. I understand that by not adhering to such laws and regulations, even unintentionally, my child will be sent home at my own expense.
  7. 15. If my child falls sick or is injured, the Explorars Program Director or accompanying school teacher(s) may take any and all action necessary for my child’s safety and well-being. This includes securing medical treatment at all costs and arranging transportation to city of origin. All expenses incurred towards this will be borne by me and I can subsequently seek reimbursement from the respective travel insurance provider.
  8. 16. I release, indemnify or hold harmless Explorars and its affiliates (which term shall include all companies that directly or indirectly own or control Explorars and/or are owned or controlled by Explorars as well as any other company which is in any other way associated with or affiliated to Explorars, regardless of which country the company in question is registered, and their respective directors, officers or employees and agents) from any and all claims arising from or in connection with any personal injury, bodilty injury, mental anguish, emotional distress, physical property or any other damage whatsoever that my child has suffered, or may suffer, while on an Explorars program.
  9. 17. I understand that this is a legally binding document and is governed entirely by the laws of UAE. In the event of any dispute arising with regards to my child’s participation in an Explorars program, or any claim, dispute or proceeding, which in contract, tort or otherwise at law or in equity should arise between me and Explorars and/or its affiliates, whether or not related to this declaration made by me, I submit and consent to the exclusive jurisdiction and venue of the courts of UAE.
  10. 18. Explorars has my permission to use or publish any photographs or film in which my child may appear, or use any comments or quotes made by me/my child during the program. Explorars may also use my contact information to inform me of its future programs and any other information deemed relevant.
Please check this Explorars Program Booking Form only after you have read and fully understood the Terms and Conditions including the Cancellation Policy.

All program details are standard and based on the program agreed with the school. However, programs are subject to last minute changes, depending on availability and feasibility factors at the time of travel, as well as factors that are beyond the control of Explorars (e.g., inclement weather conditions, flight delays, political or social distress, strikes, etc.)


I have read and fully understood the Explorars Program Booking Form. I agree that my child, while on this Explorars program, will be under the control and custody of the accompanying school teacher(s) and the Explorars appointed Program Director. I hereby agree to be bound by and to cause my child to comply with the Explorars Program Terms and Conditions, rules regulations and other clauses in this declaration.


Planet Explorer Pvt. Ltd, referred as ‘Explorars’, has registered office at 602, DLF City Court, Sikanderpur, Gurugram, 122002. By signing this Explorars Program Booking Form, I undertake that I have carefully read, understood and agreed to the following:

  1. 1. I have read and agreed to terms and conditions as detailed on your website www.explorars.com/program-terms- conditions.htm

  2. 2. I understand that Explorars hold the right to reject my application.

  3. 3. I understand that Explorars holds the right to make any changes in the program itinerary and transportation arrangements, including airline and train reservations. In the event of such changes, refund, if any will be in accordance with the booking & cancellation conditions as detailed on Explorars website www.explorars.com/program-terms- conditions.htm

  4. Cancellation Policy:
    The cancellation policy will apply when the participant cancels on his/her own accord, and if the minimum number of paid participant strength agreed is not met. In case the participant cancels, the cancellation is effective only when received in writing by Explorars from the person signing the Booking form. The policy is effective in relation to the date of program departure. The applicable refund will be made within 30 days of the cancellation date. Period before scheduled departure within which written Percentage of cancellation charge applicable per paying notification of the cancellation is acknowledged by Explorars: participant cancelling:


      Period before scheduled departure within which cancellation is
      acknowledged by Explorars in writing
      

      Amount of cancellation charge per paying participant:
      

      30 or more days
      

      Non-refundable portion of the enrolment fee paid at the time of
      signing the PBF or 25% of the program fees, whichever is higher
      

      Between 29-0 days
      

      100%
      
    If any cancellation reduces the number of paying participants below the minimum number required for a particular program price (including free places), the invoice would be adjusted accordingly for all remaining group participants. Cancellation on the part of Explorars

  5. a) Explorars holds the right to cancel a program when the minimum number of paying participants required to run a program are not met by merging mutually agreeing schools.
    b) Whilst Explorars always endeavours to operate the program as confirmed, nevertheless, because of changing circumstances, it reserves the right to make alterations both before and after a confirmed booking. If for any reason the details of your program have to be changed before departure, Explorars will inform you as early as possible. If a participant's final payment is delayed beyond the due date he will not be eligible for compensation payment and the Company will invoke conditions as per the cancellation policy above (for more details refer to www.explorars.com/program- terms-conditions.htm).

  6. 4. I am aware that while on an Explorars program, my ward is not allowed to visit any friends and relatives.

  7. 5. My ward will be with the program group at all times. Explorars will not be in a position to hold responsibility or liability for my ward's absence from the group at any given time during the program.

  1. 6. I understand that any personal expenses (phone calls, beverages, incidental expenses, hotel services etc) that my ward incurs while on an Explorars program shall be borne entirely by me. In case of any damages caused by my ward to public or private property (airline, hotel, coach, train, ferry or any other such property, I will hold full responsibility and will be liable to pay for the damage claims.

  2. 7. My ward shall follow the rules and regulation set by Explorars for its program. My ward will also follow the instructions of the accompanying Group Leader, school teachers and the Explorars Program Director. I understand that my ward's failure to comply with them may result in my ward's expulsion from the program, following which I will not be entitled to any refund and my ward will be sent home at my own expense.

  3. 8. My ward shall strictly abide by the laws and regulations of India during the program with Explorars. This includes without reservation, laws and regulation related to alcohol, tobacco and drugs. I understand that drugs, tobacco and alcohol are strictly prohibited on an Explorars program. I understand that by not adhering to such laws and regulations, even unintentionally, my ward will be sent home at my own expense.

  4. 9. If my ward falls sick or is injured, the Program Director or, accompanying teacher(s) may take any and all action necessary for my ward's safety and well-being. This includes securing medical treatment at all costs and arranging transportation to my home destination.

  5. 9. My ward shall follow the rules and regulation set by Explorars for its program. My ward will also follow the instructions of the accompanying Group Leader, school teachers and the Explorars Program Director. I understand that my ward's failure to comply with them may result in my ward's expulsion from the program, following which I will not be entitled to any refund and my ward will be sent home at my own expense.

  6. 10. The insurance policy includes coverage for personal and medical emergencies, so long as the reimbursement value is within the amount stipulated in the policy. Should one of the scenarios covered under the insurance befall my ward, I accept that I will bear all related expenses that occur during the program. However, a claim may be made for such expenses following the program and Explorars will help facilitate the claim process. In case that the expenses are not covered by the insurance policy, I accept that I will bear all expenses and cannot make claims related to it.

  7. 11. I release, indemnify or hold harmless Explorars and its affiliates (which term shall include all companies which directly or indirectly own or control Explorars and/ or are owned or controlled by Explorars, as well as any other company which is in any other company which is in any other way associated with, or affiliated to Explorars, regardless of in which country the company in question is registered, and their respective directors, officers or employees and agents) from any and all claims arising from or in connection with any personal injury, bodily injury, mental anguish, emotional distress, physical property or any other damage

  8. 12 This declaration made by me is governed entirely by the laws of India. In the event of any dispute arising with regards to my ward's participation in an Explorars program, or any claim, dispute or proceeding, which in contract, tort or otherwise at law or in equity should arise between me and Explorars and/or its affiliates, whether or not related to this declaration. I submit and consent to the exclusive jurisdiction and venue of the courts of Delhi.

  9. 13. Explorars has my permission to use or publish any photographs or film in which my ward may appear, or use any comments or quotes made by me/ my ward during the program. Explorars may also use my contact information to inform me of its future programs, programmers, etc.

 

Payment Details

Please select the payment mode

 

 

 

Please pay as per school instructions.

Please note that the cheque should be in the name of "Planet Explorer Pvt. Ltd.".

(a) You can submit the cheque to the school.

(b) You can directly deposit it into our HDFC Bank Account No. 50200016071310.

(Kindly make sure that the Student's Name and Class is mentioned at the back side of the cheque)





Please pay as per school instructions.

Please note that the cheque should be in the name of "Explorars FZ LLC.".

(a) You can deposit the cheque to the school.

(b) You can directly deposit it into our ADCB Bank Account No. - 10305510020001.

(Kindly make sure that the Student's Name and Class is mentioned at the back side of the cheque)










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